field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

JOB POSTINGService and Support AdministratorSummary:&nbsp; Summary: Under the general supervision of the Director of Service and Support Administration and the direct supervision of the Service and Support Administration Managers, this position is responsible for the development of a person-centered plan for individuals that promotes self-determination.&nbsp; Assists individuals and their families/guardians to explore and obtain services and supports from variety of sources.&nbsp; Assures that services delivered are in compliance with Federal, State, local rules, regulations, statutes, standards as well as Board policy, regulations and procedures and related Operating Plans.&nbsp; Must strive to meet the Agency mission. and exemplify the Agency's core values. &nbsp;Essential Duties and Responsibilities:&nbsp;include the following. Other duties may be assigned.&nbsp;<ul><li>Coordinates the ongoing Individual Service Plan (ISP) process, to include thorough assessment of individuals served, coordination of ISP team meetings, development of a comprehensive ISP, ongoing reviews to ensure services and supports are provided in accordance with the ISP, verifies the ISP is designed to ensure health, safety and welfare, reflect current level of needs and services as based upon the results of the assessment process and expressed preference of individuals served.&nbsp; Ensures achievement of outcomes that are important to the individual and outcomes that are important for the individual are included in the ISP.&nbsp; &nbsp; &nbsp; &nbsp;As the team leader, addresses the balance of and any conflicts between what is important to the individual and what is important for the individual.&nbsp; &nbsp;</li><li>For assigned cases, coordinates ISP meetings in keeping with the philosophy of self-determination, plans services to meet assessed needs through one single unified ISP.&nbsp; Develops an ISP that supports the concepts and principles of self-determination in accordance with standards as defined through the Ohio Department of Developmental Disabilities rules and MCBDD policies and procedures.&nbsp; &nbsp; &nbsp; These self-determination principles and concepts will include individuals choice of service providers, development of individuals budgets/personal resources, and individual control of services to the extent feasible for each person served.&nbsp;</li><li>Completes the writing of Individual Service Plans (ISPs) within the guidelines established by the SSA department so that the ISP is distributed to the team prior to service delivery date.&nbsp; communicates service dates, corrections, suspensions, disenrollment to Waiver Administration, coordinating changes, ISP revision/reviews, and preventative measures when applicable.&nbsp;</li><li>Will comply with all local, State, Federal rules regulations, statutes, and standards, including DODD and CMS interpretation of said rules.&nbsp;</li><li>Provides support and solicits active participation by the individual and significant others of their choice in the planning process.&nbsp;</li><li>Recommends as a team leader on each assigned individual’s ISP team, or a Medina County DD Board representative for an ICF (as assigned), so that a unified community plan of service can be developed.&nbsp;</li><li>Acts as primary point of coordination for person and between team members for the ISP. Attends meetings, hearings, etc. at sites located throughout the county and state. Assists individuals/families to exercise their rights (due process, access to financial rights and benefits, etc.).&nbsp; &nbsp; &nbsp; Provides feedback regarding the results of the ongoing service review process to individual/family and other appropriate parties. Assists the individual and their family with negotiating services, solving problems, addressing barriers, and making adjustments to the ISP as needed.&nbsp;</li><li>Promote the involvement of agencies/individuals to arrange services that significantly impact the life of the individual while eliminating duplication.&nbsp; Assist the individual in obtaining appropriate agency or community-based services.&nbsp;</li><li>Maintain records and reports in a timely and accurate manner, consistent with accreditation and regulatory standards or contracted agreement.&nbsp;</li><li>Complies with guidelines established by DODD and the Medina Board of Developmental Disabilities regarding reporting of alleged abuse and/or neglect and other incidents as outlined in OAC 5123:1-17-02: Major Unusual Incidents.&nbsp;</li><li>Maintain contact with the person served and all ISP team members in addition to maintaining effective working relationships with staff of other agencies and facilities, families, and the public.&nbsp;</li><li>May arrange for transportation for individuals or may provide transportation as a last resort.</li><li>Provides consultation to staff on specific cases.&nbsp;</li><li>In accordance with DODD requirements, will be responsible for documenting daily and submitting monthly Medicaid Waiver billing documentation in accordance with the Targeted Case Management and / or Medicaid Administrative Claiming Guide. Attends all required Targeted Case Management documentation and/or Medicaid Administrative Claiming training; identifies any training needs, and requests training and support to ensure complete and accurate documentation.</li></ul>Qualifications:&nbsp;Bachelor's degree (B. A.) from four-year college or university required.&nbsp;Applicant must meet the additional requirements as follows<ul><li>To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software, internal network functions, and Word Processing software.&nbsp; Must meet agency computer literacy requirements.&nbsp;</li><li>Must meet eligibility requirements for DODD Service and Support Certification.&nbsp;</li><li>Valid State of Ohio driver’s license required.&nbsp; Must meet agency driving requirements.&nbsp;</li><li>Must be available to work outside normal program hours and on a rotating "on-call" basis. Must be available to work a varied and flexible schedule to meet the needs of assigned individuals. Must be able to travel to various community-based sites or programs.&nbsp; Not all sites/environments are accessible regarding individuals with mobility issues.&nbsp;</li><li>Must meet all other agency employment requirements.&nbsp;</li><li>Must meet all requirements as outlined on the attached job description.</li></ul>Salary: At least $46,603 annually; to commensurate with education and experienceHours: Full-time exempt positionAvailable:&nbsp; Immediate StartDate Posted:&nbsp;December 2nd 2024How to Apply:&nbsp; Submit employment application and resume to <a href="mailto:jobapps@mcbdd.org" target="_blank">jobapps@mcbdd.org</a>Questions:&nbsp; Please contact Katie Cantrell (Human Resources Clerk) at 330-725-7751 ext. 288The Medina County Board of Developmental Disabilities is an Equal Opportunity EmployerPosting Removal Date January 31st 2025

Medina County Board of Developmental Disabilities

Service and Support Administrator

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:&nbsp;&nbsp;Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment.&nbsp; Some technical knowledge of the specific area of assignment may also be required.KEY JOB ELEMENTS:<ul><li>Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director &amp; Dean of Academic Affairs and Operations. </li><li>Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.</li><li>Maintains correspondence logs, files, information databases, and other tracking systems as necessary.&nbsp; Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas.&nbsp; Distributes Executive Committee weekly KPI updates to campus program leaders. </li><li>Ensure signage for classrooms, campus services and office spaces are clearly marked.</li><li>Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.</li><li>Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.&nbsp; Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.&nbsp; </li><li>If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.&nbsp; Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.</li><li>Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.</li><li>Responsible for onboarding of new hires.&nbsp; This includes I-9 completion and background check completion.&nbsp; Maintain all personnel files. </li><li>Responsible for all adjunct contracts and appointment letters.&nbsp; Ensures adjunct pay is calculated and submitted timely on the pay schedule.&nbsp; Responsible for all proctor scheduling, contracts and payments.</li><li>Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications.&nbsp; Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. &nbsp;</li><li>Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.&nbsp; Maintains office equipment such as fax machines, postage meters, copy machines and printers.&nbsp; Responsible for mail distribution and receiving support.</li><li>A cell phone is required for use during work hours and after hours as needed.&nbsp;&nbsp; This position requires flexibility with schedule as needed to support the campus events.</li><li>Other duties as assigned. </li></ul>REQUIREMENTS:&nbsp;<ul><li>Bachelor’s Degree in a related discipline.</li><li>Minimum of four years’ progressively more responsible administrative experience in a&nbsp; corporate or academic environment supporting mid to upper level manager(s). </li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills.</li><li>Superior organizational and problem resolution skills.</li><li>Business computing skills (validated by testing where applicable) to include the following:</li><li>Advanced proficiency level for Word </li><li>Basic proficiency level for Excel </li><li>Advanced proficiency level for Power Point </li><li>Basic proficiency level for Outlook</li></ul>ENVIRONMENT:&nbsp;&nbsp;The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.&nbsp; The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp; While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.&nbsp;South&nbsp;University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Bachelor’s Degree</li></ul>

South University

Executive Assistant /HR Coordinator

<h4>Introduction</h4> The State of Connecticut, Department of Aging and Disability Services (ADS) is seeking a qualified individual to join our team as a Secretary 1. This position will work with and support our Workers Rehabilitation Program&nbsp;in Hartford, providing support to a supervisor in the Charman's Office, and 4 rehabilitation coordinators who have offices in each of the eight Worker's Compensation District locations. Find out more information on this great opportunity below! POSITION HIGHLIGHTS: <ul><li>Work Schedule: Monday - Friday</li><li>Work Hours: Full-time, 40 hours per week</li><li>Work Shift: First shift, 8:00 a.m. to 4:30 p.m.</li><li>Location: 21 Oak Street, Hartford, CT</li></ul> WHAT WE CAN OFFER YOU: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all employees.</li></ul> WHAT YOU'LL BE DOING: <ul><li>Working independently, under minimal supervision, with at least 80% of work communications being via telephone, email or Teams</li><li>Making independent decisions regarding the prioritization and completion of work tasks</li><li>Planning, organizing and coordinating the full range of office support activities</li></ul> MORE ABOUT THE AGENCY AND FACILITIES: The Mission of the Department of Aging and Disability Services is to maximize opportunities for the independence and well-being of people with disabilities and older adults in Connecticut. Our programs, policies and practices are designed to: <ul><li>Deliver aging and disability services responsive to the needs of Connecticut citizens</li><li>Provide leadership on aging and disability issues statewide</li><li>Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy</li><li>Advocate for the rights of Connecticut residents with disabilities and older adults</li><li>Serve as a resource on aging and disability issues at the state level</li></ul> Workers’ Rehabilitation Services (WRS)&nbsp;provides vocational/return to work services to Connecticut workers who are injured at work and have a Worker’s Compensation Claim. We are&nbsp;dedicated to assisting the eligible injured worker in returning to gainful employment by providing quality Vocational Rehabilitation services. WRS is governed by Chapter 568 of the Connecticut General Statutes, also known as the Workers’ Compensation Act. Most workers in the State of Connecticut are protected by Workers’ Compensation insurance. In addition to a provision covering the loss of earnings and medical care, the Workers’ Compensation Act provides for Vocational Rehabilitation. The main goal of Workers' Rehabilitation Services is to help the injured worker return to work in a position that is now physically appropriate. Prompt and well-planned vocational rehabilitation may help prevent future injuries. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! To Apply: <ul><li> The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. </li><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. </li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. </li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at <a href="mailto:Joseph.Fried@ct.gov" target="_blank">Joseph.Fried@ct.gov</a>, 860-924-7053.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for performing a full range of secretarial support functions. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li> TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li> FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine letters/memoranda, etc. (e.g., standard replies and&nbsp;acknowledgement letters) for supervisor's signature.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li></ul></li><li> INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and takes messages;</li><li>Answers questions requiring knowledge of terminology, organization, supervisor's&nbsp;responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).</li></ul></li><li> PROCESSING: <ul><li>Scans correspondence;</li><li>Pulls and attaches related materials;</li><li>Reviews, routes and prioritizes mail.</li></ul></li><li> SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li> OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes, and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li></ul></li></ul> Performs related duties as required <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li> Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>business math;</li></ul></li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li> Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Word, Excel, Outlook, and Teams, including experience scheduling and participating in virtual meetings.</li><li>Experience communicating with clients, customers, outside vendors, or internal partners.</li><li>Experience with an electronic case management system for data entry and tracking, including generating reports.</li><li>Experience working with a virtual team.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Secretary 1(Hybrid)

<h4>Introduction</h4> Are you a current State of CT employee looking to advance your career?&nbsp; If so, we’re looking for you! The State of Connecticut&nbsp;Department of Administrative Services (DAS) is accepting applications from current State of CT employees for the position of&nbsp;Fiscal/Administrative Manager 1&nbsp;in the Business Services Division, which supports multiple agencies in a range of financial and fiscal services. WHAT WE CAN OFFER YOU As a state employee, you would continue to have access to the following: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>Continue to work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li></ul> THE ROLE This position will mainly be responsible in supporting and overseeing payroll, accounts payable, and accounts receivable staff and functions. POSITION HIGHLIGHTS <ul><li>Monday - Friday</li><li>Full-time (40 hours per week)</li><li>First shift</li><li>Location:&nbsp; 450 Columbus Boulevard in Hartford, CT</li><li>Hybrid position (telework and in office)</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. <ul><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> To Apply: <ul><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. </li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the Talent Acquisition Professional listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. </li></ul> FOR ASSISTANCE IN APPLYING: <ul><li> Please read or watch our Applicant Tips on How to Apply.</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Read through this helpful link to prepare for your interview. </li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at <a href="mailto:frank.decusati@ct.gov" target="_blank">frank.decusati@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Schedules, assigns, oversees and reviews the work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans unit work;&nbsp;</li><li>Establishes and maintains unit procedures;&nbsp;</li><li>Develops or makes recommendations on the development of policies and standards;&nbsp;</li><li>Interprets and administers pertinent laws;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Assists in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;&nbsp;</li><li>In addition to supervising fiscal/administrative functions may supervise support services;&nbsp;</li><li>In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability <ul><li>to understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze financial and statistical reports;&nbsp;</li></ul></li><li>Ability to <ul><li>analyze budgetary and related problems;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience in CORE-CT for financial reporting, EPM, and STARS</li><li>Experience managing assigned staff in a fiscal environment</li><li>Experience with Business Office functions including payroll, Accounts Receivable, and Accounts Payable</li><li>Experience with streamlining process and procedures</li><li>Experience with Microsoft office including Excel, Word, Outlook, and Teams</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Fiscal/Administrative Manager 1(Hybrid)

<h4>Introduction</h4> Are you a current employee of the State of Connecticut? If so, we encourage you to read below and apply today! The State of Connecticut, Department of Administrative Services (DAS) is now accepting applications for a dynamic leader to join our team as the Assistant Chief Fiscal/Administrative Officer position in the Business Services Division. AS A STATE EMPLOYEE, CONTINUE TO ENJOY <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.&nbsp;</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> POSITION HIGHLIGHTS <ul><li>Full time, 40 hours per week</li><li>Monday through Friday</li><li>First shift&nbsp;</li><li>Location: 450 Columbus Blvd in Hartford, CT&nbsp;</li><li>This hybrid position is eligible to apply for telework in accordance with the Telework Policy. The Policy can be found&nbsp;HERE.&nbsp;</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening&nbsp;you must be a current State of CT employee,&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to&nbsp;prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;</li><li>Assists in coordinating, planning and managing activities;</li><li>Formulates program goals and objectives;</li><li>Develops or assists in development of related policy;</li><li>Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;</li><li>Evaluates staff;</li><li>Directs or assists in the direction of budget management function;</li><li>Maintains contacts with and acts as liaison to individuals&nbsp; within and outside of state who might impact on program activities;</li><li>Advises agency head regarding fiscal and administrative matters;</li><li>Assists EDP experts in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;</li><li>In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;</li><li>May direct a program of internal and/or external audit;</li><li>Performs related duties as required. </li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>and ability to apply management principles and practices;</li><li>and ability to understand and apply relevant state and federal laws, statutes and regulations;</li><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li></ul></li><li>Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;</li><li>Ability to utilize EDP systems for financial management.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.&nbsp; NOTE: See addendum for descriptions of these fiscal/administrative functions. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> 1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience creating business and operational efficiencies.</li><li>Experience preparing financial and budget reports including the CFSR for OPM.</li><li>Experience using Microsoft Excel, to develop financial analysis and reports, including formulas and conditional formatting.</li><li>Experience with the Core Modules that correspond with each Business Office function.</li><li>Experience with managing sections of an executive branch agency's budget.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Assistant Chief of Fiscal/Administrative Services(Hybrid)

<h4>Introduction</h4> Are you a current&nbsp;&nbsp;State of Connecticut, Connecticut Technical&nbsp;Education and Career System (CTECS) employee looking to tackle a new opportunity? If so, we might jus the opportunity you've been looking for.&nbsp; At&nbsp;CTECS&nbsp;we&nbsp;invite qualified applicants to apply to join our team as a&nbsp;full-time&nbsp;Fiscal/Administrative Assistantposition at Platt Technical High School in Milford, CT.&nbsp; The Role: This position will be responsible for&nbsp;independently performing a full range of fiscal/administrative duties in a high school environment. The ideal candidate is detailed-oriented and has the ability to meet critical deadlines. What We Can Offer You: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li></ul> Position Highlights: <ul><li>Located at&nbsp;Platt Technical High School&nbsp;in Milford, CT</li><li>Monday – Friday, 7:00 am to 3:30 pm</li></ul> Who We Are: For over 100 years, CTECS has been the leading force in Career Technical Education (CTE) in the State of Connecticut. CTECS operates 17 diploma-granting technical high schools, one technical education center and two airframe mechanics and aircraft maintenance programs. The school system provides a direct employment pipeline for high school students and adult learners. We encourage you to continue your career with us by joining the Platt Tech team! <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official&nbsp;State of Connecticut Online Employment Center&nbsp;job posting. For Assistance in Applying: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply! Application Process: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. Selection Process: This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. Read through this helpful link toprepare for your interview. Contact Information: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Should you have any questions pertaining to this recruitment, please contact Ethan Ives at&nbsp;<a href="mailto:Ethan.Ives@ct.gov" target="_blank">Ethan.Ives@ct.gov</a> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs paraprofessional level work in fiscal and administrative activities;&nbsp;</li><li>Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;&nbsp;</li><li>Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;&nbsp;</li><li>Prepares simple financial statements and assists in preparation of complex financial statements;&nbsp;</li><li>Calculates rates involving complex arithmetical formulas;&nbsp;</li><li>Gathers and consolidates payroll and expenditure data for budget preparation;&nbsp;</li><li>Ensures that expenditures plus encumbrances are within appropriation limits;&nbsp;</li><li>Reviews routine expenditures for compliance with itemized budgets;&nbsp;</li><li>Utilizes EDP systems for financial records and reports;&nbsp;</li><li>Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;&nbsp;</li><li>Independently prepares renewal or new contracts based on awards;&nbsp;</li><li>Ensures that routine payments are in compliance with contract provisions;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>bookkeeping, financial record keeping and basic governmental accounting principles and practices;&nbsp;</li><li>basic procedures of budget preparation and control;&nbsp;</li><li>payroll procedures, purchasing procedures and contract preparation;&nbsp;</li></ul></li><li>Skills <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability in arithmetic computations;&nbsp;</li><li>Ability to <ul><li>audit financial documents;&nbsp;</li><li>understand and apply statutes and regulations;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.</li><li>One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with CORE-CT Financials, bookkeeping software, or HRMS systems</li><li>Experience with State procurement policies and procedures</li><li>Experience with P-Card (Purchasing Card) process</li><li>Experience auditing financial records and reports</li><li>Experience processing requisitions, purchase orders, or payments</li><li>Experience processing and/or auditing employee payroll</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Fiscal/Administrative Assistant(Office/On-site)

<h4>Company Description</h4>EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.&nbsp;EDC’s approach to equity, diversity, and inclusion is grounded in EDC’s commitment to respect the dignity of each individual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.<h4>Job Description</h4>Location: Waltham, MAThe role:&nbsp;The Accounting, Finance, and Compliance team of the Education Development Center (EDC)’s Administration and Finance Division&nbsp;is responsible for providing accounting services, financial planning and analysis, and advising in compliance guidance through the organization.The Accounting and Finance Department has a part-time opening for a Senior Administrative Assistant, reporting to the Controller, in Waltham, Massachusetts.&nbsp;This job requires being in the office 3-4 times each week and must be available to work a minimum of 20 hours a week.ESSENTIAL FUNCTIONSThe person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients, consultants, collaborators, co-workers, field sites, and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies &amp; procedures.You will:<ul><li>Provide&nbsp;administrative support to the department, troubleshooting a variety of problems to ensure efficiency and smooth coordination</li><li>Independently perform&nbsp;complex assignments requiring knowledge of content area and administrative systems</li><li>Manage&nbsp;tasks of intermediate scope and complexity, such as:<ul><li>Document preparation, photocopying, cataloguing, and electronic data handling</li><li>Internet navigation and information tracking</li><li>Correspondences through email and telephone</li><li>Coordination of appointments and travel schedules</li><li>Performing data entry for Accounts Payable and Procurement team.</li><li>Mails accounts payable checks to payees</li><li>Retrieves, sorts and distributes daily mail</li><li>Responsible for archiving documents from international field offices.</li><li>Assisting accounting team to provide supporting documentation to auditors</li><li>Any other assistant duties assigned</li></ul></li><li>Effectively interact with diverse staff with competing priorities</li><li>Engage in teamwork; accepts and utilizes feedback</li><li>Coordinate with others to troubleshoot questions or problems and clarify issues.</li></ul><h4>Qualifications</h4>This position requires educational achievement; excellent writing skills; demonstrable initiative, creativity, and flexibility; ability to work independently and effectively in groups; and strong interpersonal &amp; organizational skills.Specific requirements:Education:<ul><li>High school diploma or GED plus 1–3 years advanced training</li></ul>Other skills/Experience:<ul><li>With High school diploma, 3-5 years related clerical, secretarial or administrative support experience, including proficiency in 3 or more computer applications.</li><li>With other degrees, 1-3 &nbsp;years related experience (as above)</li><li>Organizational &amp; analytical skills and aptitude for details.Preferred:</li><li>Associate degree or bachelor’s degree</li></ul><h4>Additional Information</h4>EDC affirms its steadfast commitment to uphold the highest standards of conduct, ensuring the protection of all individuals from misconduct, and maintains a zero-tolerance policy towards any violation of these rights. Safeguarding refers to the measures and practices put in place to protect individuals, particularly vulnerable groups such as children and at-risk adults, from harm, abuse, neglect, and exploitation.&nbsp;EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.&nbsp;Research shows that individuals from historically marginalized groups find themselves meeting many of the criteria of a job posting, yet doubting if they should apply. At EDC, we value and strive for a diverse, equitable, and inclusive workplace.&nbsp; Equity and excellence are inseparable.&nbsp; If you meet some of the preferred requirements but not all of them, and feel aligned with our vision and mission, we encourage you to apply.&nbsp;Total Rewards:&nbsp;EDC offers the following comprehensive benefits package for all eligible employees:&nbsp;<ul><li>Health, dental, and vision insurance&nbsp;</li><li>Paid holidays&nbsp;</li><li>Generous vacation benefits for full- and part-time employees&nbsp;</li><li>Dependent Care Flexible Spending Accounts&nbsp;</li><li>Tuition reimbursement&nbsp;</li><li>Pre-tax transport benefit</li><li>Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)&nbsp;</li><li>Paid sick time and&nbsp;personal time annually&nbsp;</li><li>Parental leave&nbsp;</li><li>Employee assistance program&nbsp;</li></ul>This position offers an anticipated annual base salary range (full-time equivalent) of approximately $50,000 – $55,000.&nbsp; Salary offers are made based on market analysis and internal equity.&nbsp;If you are a qualified individual with a disability or a disabled veteran, you have the right to request accommodation if you are unable or limited in your ability to use or access the EDC job opportunities website as a result of your disability. You can request reasonable accommodations by e-mailing Liz Christensen or by calling her at 800-225-4276 or 617-618-2329.&nbsp;

Education Development Center

SENIOR ADMINISTRATIVE ASSISTANT (Part-time)

H.O. Penn Machinery &nbsp;HIRING IMMEDIATELY &nbsp;Product Support Administrator &nbsp;Bronx, NYPay:$20 - $25 / hour(dependent on prior relevant experience)Bonus: 5% bonus potentialBenefits:<ul><li>Medical/dental/vision insurance</li><li>401(k) with company match</li><li>Company provided laptop</li></ul>Key&nbsp;Qualifications: &nbsp;<ul><li>Ability to multitask and be highly organized &amp; competent in a fast-paced environment</li><li>Strong administrative skills (including but not limited to: phone skills, email, research, data entry, verifying information)</li><li>Strong interpersonal and organizational skills</li><li>Strong communication skills, both written and verbal&nbsp;</li><li>Proficient with computer software (including MS Word, Excel, &amp; Outlook) with the capability of utilizing multiple computer systems</li></ul>ResponsibilitiesEffective oversight of Marketing and Focus Program administration<ul><li>Coordinate and implement all Marketing and Focus Programs</li><li>Review and ensure all programs are accurately set up in enterprise platform</li><li>Provide all appropriate personnel with updated programs as they become available</li><li>Monitor discounter parts documents to ensure discount accuracy and appropriate program utilization</li><li>Enter and maintain monthly claims into CAT Product Support Commercial System</li><li>Validate credits from Caterpillar for accuracy&nbsp; &nbsp;&nbsp;</li></ul> &nbsp;Exceptional customer support is achieved&nbsp;<ul><li>Assist e-commerce system specialist with customer’s digital registration process</li><li>Review all instant access registrations and transactions</li><li>Assist e-commerce system specialist with resolving customer log-on issues</li><li>Assist with customer’s access to adjacent digital platforms &nbsp;&nbsp;</li></ul>Facilitation of Product Support<ul><li>Assist General Parts Manager and other department personnel with novelty administration</li><li>Assist General Parts Manager with implementation of e-commerce global standards as needed</li><li>Provide backup support for Caterpillar Export Services and IP administration when required</li><li>Handle Product Support phone calls by taking messages, routing calls or resolving issues as needed</li></ul>Qualifications:<ul><li>Ability to multitask and be highly organized &amp; competent in a fast-paced environment</li><li>Strong administrative skills (including but not limited to: phone skills, email, research, data entry, verifying information)</li><li>Strong interpersonal and organizational skills</li><li>Strong communication skills, both written and verbal&nbsp;</li><li>Proficient with computer software (including MS Word, Excel, &amp; Outlook) with the capability of utilizing multiple computer systems</li></ul> &nbsp;Physical Requirements:<ul><li>Standing and/or sitting for prolonged periods of time</li><li>Hand coordination (typing and writing)</li><li>Occasional forward bending and reaching</li><li>Occasional walking and climbing stairs</li><li>Carrying (up to 20lbs.)</li></ul>Reasonable accommodations made as needed.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to&nbsp;race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.

Product Support Administrator

Title:&nbsp;Senior Administrative Assistant (Intensive English Program) Division: Provost's Office Department: Center for International Programs FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Intensive English Program). Assist the Director of Intensive English (IEP) and other staff and faculty with program administration, international student services, and international recruitment. Serve as general office manager for IEP. Duties/Responsibilities&nbsp; <ul><li>Answer inquiries and provide guidance to students, faculty, and visitors. Compose correspondence as required. Review outgoing correspondence for accuracy and correct grammar. Maintain a professional and courteous demeanor and demonstrate sensitivity to cultural and linguistic differences with all contacts, i.e., telephone inquiries, email correspondence, and in-person visitors. </li><li>Hire and train student workers on general office operations, and provide daily supervision. Assist with annual evaluation of student workers. </li><li>Schedule appointments, distribute mail, and prepare other correspondence for Intensive English faculty and staff. Coordinate scheduling of advising appointments and classes. Assist with language placement tests for new students. Keep current books files up to date and correspond with bookstore for orders. Keep current information for students, both full time and community, faculty schedules and office hours. Maintain director’s calendar as requested. </li><li>Assist in preparation and maintenance of program materials, such as web pages, brochures, and student advising materials. Participate in the recruitment communication sequence, promote USI and IEP to potential and new students. </li><li>Serve as office manager and receptionist for program, assisting with international students’ needs. Responsible for daily opening/closing of office. Maintain engaging and creative student shared space and classrooms by creating educational bulletin board, posters and decorations as well as share updates and engage in conversation circle. </li><li>Prepare and track purchase requisitions, cash advances, payment requests, work orders (both physical plan and computer center), office supply orders, and maintaining the printing services/copy center requisitions for the department. Monitor office equipment and coordinate appropriate equipment service. Monitor office expenses, prepare credit card financial reports and prepare the student workers payroll. </li><li>Establish, organize, and maintain student files. Process application materials for students in the Intensive English Program, including international students on F-1 and J-1 visas and students from the Evansville community. Conduct an initial needs analysis interview with a community member and assist with the placement test. Communicate a payment plan and prepare invoices for community members. </li><li>Participate in the orientation support process (help students with housing contracts, application process, immunization requirements, etc. at the initial arrival). Assist students with their health insurance communications, health related bills, social security office, BMV, etc. </li><li>Process student forms and update student records. Assign advisors to students (per director’s instructions) and notify advisors of changes in advisees. Maintain Advisor information in Banner for IEP students. </li><li>Publicize programs and events for international students. Schedule rooms and coordinate catering for IEP programs and events, including the end of semester celebration and IEP field trips. </li><li>Create invoices for students’ bills as a reminder of tuition dues and communicate with students via email, letter, and in person. Write status letters and create invoices for students per session. </li><li>Send notices to students throughout the session regarding tuition and/or insurance payment. Communicate with departments across campus to meet the various needs of the international students such as the Health Center, the Bursar, the Registrar, CIP, IT, Eagle Access office, etc.</li><li>Reserve classrooms and courses in BANNER. </li><li>Order books and curriculum materials through the campus bookstore. Communicate with the publisher ESL reps for obtaining updated teacher materials, discounts, and promotions. Manage the IEP library and teacher resources by creating and implementing a check –in/check out process. </li><li>Serve as advisor to IEP students in the absence of the Director. </li><li>Assist Director in additional tasks as needed.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Experience with phone system and general receptionist skills. </li><li>Strong interpersonal skills and customer service skills. </li><li>Demonstrated ability to remain well organized with multiple priorities and deadlines, and with multiple interruptions during the workday. </li><li>Demonstrated knowledge of personal computers including word processing and spreadsheet software. </li><li>Ability to effectively communicate with people who are non-native speakers with alternate cultural experience and understanding on complex subjects such as admissions, testing, visas, and insurance. </li><li>Ability to maintain confidentiality in compliance with FERPA, HEPPA and SEVIS.</li></ul> Preferred Knowledge and Skills <ul><li>Bachelor’s degree. </li><li>Experience with presentation software, CANVA, BANNER, and human resources information software.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

University of Southern Indiana

Senior Administrative Assistant (Intensive English Program)

<dt><h4>Description</h4></dt>Do you have the desire to make a meaningful impact in a vibrant and diverse community by serving in an elected official’s office? Apply your passion for public service in the City of Irvine, Office of Councilmember William Go. The City is nationally-ranked for safety, educational institutions, business enterprises, and quality of life. If you enjoy providing a high-level of administrative support and customer service in a fast-paced environment, the Supervising Principal Council Executive Assistant position is an excellent opportunity. This journey-level opportunity provides an exciting path for professional development with the potential to take on greater responsibilities and leadership.&nbsp;The schedule for this position may include weeknights, weekend shifts, and some holidays.To view the Class Specifications,&nbsp;please click here. Your Impact <ul><li>Plans, assigns, coordinates and reviews the work of staff assigned to the Councilmember’s office, allocates staff and other resources to various tasks. Selects, trains and implements staff development and training activities.&nbsp;</li><li>Conducts research and analysis on topics related to City policies, procedures, operational programs agenda items, etc., and prepares oral and written reports of findings to individual members of the City Council.&nbsp;</li><li>Drafts letters and other correspondence for individual members of the City Council.</li><li>Attends City business related meetings with and/or on behalf of individual City Council members as requested; assembles and distributes meeting follow-up information as requested.</li><li>Exercises appropriate judgment in answering questions and releasing information and in analyzing and projecting consequences of decisions and/or recommendations.</li><li>Frequent interactions with the constituency, including responding and documenting constituent inquiries, case management, serves as first point of contact for all incoming electronic communications.&nbsp;</li><li>Perform complex secretarial and administrative support tasks.&nbsp;</li><li>Under the supervision of the Chief of Staff, directly supports the Councilmember with various requests and special projects.</li><li>Respond to citizen requests, conduct research, and prepare correspondences. Calendar management of the Councilmember and complete assignments using various computer programs.</li></ul>Best Fit <ul><li>Passion for aquatics, cycling, and sustainable transportation.</li><li>Familiarity with cycling infrastructure and water safety.&nbsp;</li><li>Experience managing teams or initiatives and fostering a collaborative work environment</li><li>Works well in a fast-paced environment with multiple competing projects with a proven track record of administrative support, outstanding customer services skills and a positive can-do attitude.</li><li>Detail-oriented, organized, and skilled in writing and editing, along with the ability to adapt to changing technology.</li><li>Excel at exercising sound judgement and maintains a high-level of professionalism and confidentiality.</li><li>Excellent interpersonal communication skills and situational awareness to communicate with precision.</li><li>Experience in event planning, managing lists/databases for the purposes of outreach to constituents.&nbsp;</li><li>Proficiency in Microsoft including Outlook.</li></ul><dt><h4>Supplemental Information</h4></dt>The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of&nbsp;Humility,&nbsp;Innovation,&nbsp;Empathy,&nbsp;Passion, and&nbsp;Integrity&nbsp;reflect the interests and needs of the community, and the level of service they expect and desire. We areOne&nbsp;Irvinethrough embrace of a team-oriented approach by living our values every day.&nbsp; The Process The selection process may include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar&nbsp;and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

286 Administrative Jobs