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Administrative Coordinator I (Master’s Program Coordinator) - Arts & Sciences

companyWashington University in St. Louis School of Arts & Sciences
location6475 Forsyth Blvd, St. Louis, MO 63105, USA
PublishedPublished: 12/8/2023

Scheduled Hours

37.5

Position Summary

Provide general administrative project and/or program support for the Department of Economics in Arts & Sciences, with an emphasis on master's student processes and data.

Job Description

Primary Duties & Responsibilities

Program Admissions

  • Work with the master's program committee, admissions coordinator, and career development coordinator to coordinate all aspects of the master's program admissions including email inquiries from applicants, monitoring application materials in SLATE, coordinating travel and itinerary for spring visits, and sending welcome emails to new students.
  • Help applicants apply for various fellowships within the university.
  • Work special projects as assigned by the Department Chair, Associate Chair, Director of Graduate Studies, Director of Master's Program Admissions, and Director of Master's Program Placement.

Student Records

  • Manage, store, and maintain all master’s program student records from application and admission through matriculation to graduation in various computer databases including the Graduate School Portal, soon in Student Sunrise.
  • Work directly with the Director of the Master’s Program to make sure all requirements are met for graduation.
  • Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student’s official University records.

General Marketing and Outreach

  • Responsible for general marketing and advertisement for the master's program including the preparation of content for marketing material, website, other outlets, and organizing events for prospective students. [May include traveling and roadshows.]

Student Placement

  • Assist the Director of the master's program in coordinating master's internship events with employers, job market meetings, and collecting and posting all candidate materials for promotion on the department website.
  • Coordinate photo sessions with the university resources for job market photos.
  • Collect letters of recommendation from faculty and coordinates with them to set proxy access to send and submit the recommendation letters to various schools and employers for graduate students.

General Administrative Support

  • Provide website content maintenance for updating various parts of the Economics website.
  • Manage student email lists.
  • Organize and proctor required preliminary examinations for first-year graduate students.
  • Organize mandatory Math Camp (Economics 508 A and B) for incoming students.
  • Assist the Office Manager in administrative departmental duties.

Perform other duties as assigned.

Working Conditions

Workstation in an office setting. Must be able to move to various campus locations, set up tables and materials, and lift boxes of program supplies.

Preferred Qualifications

  • Bachelor's degree and academic administrative experience.
  • Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint, and Access.
  • Strong organizational, verbal, written, interpersonal communication, and critical thinking skills to work effectively with a broad and diverse range of people.
  • In-depth knowledge of office procedures.
  • Accuracy and attention to detail.

Required Qualifications

  • High school diploma or equivalent high school certification.
  • Two years of administrative office experience.

Grade

G07-H

Salary Range

$18.91 - $29.32 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.